Community asset transfer: step-by-step timeline

Stage 1: opportunity announced

Timeframe: approximately 4 weeks.

What happens:

• the council advertises a building available for community use.
• You can express interest via a webform.
• Info is shared on the council and NPS websites, local newsletters, and letters to nearby residents.
• An open day is held so you can visit the building.

Stage 2: review of expressions of interest

Timeframe: approximately 3 weeks.

What happens:

• Council officers assess all submissions.
• You may be invited to clarify your proposal.
• Successful groups are invited to submit a full business case.

Stage 3: submit your business case

Timeframe: approximately 4 weeks.

What to include:

• Your organisation’s goals and past impact.
• How you’ll use the building and what services you’ll offer.
• Financial plans and investment details.
• Evidence of community need and support.
• Optional: partnerships and evaluation plans.

Stage 4: business case assessment

Timeframe: approximately 4 weeks.

What happens:

• Council staff and senior officers review your business case.
• One organisation is selected in principle to move forward.

Stage 5: professional advice and council report

Timeframe: approximately 8 weeks

What happens:

• Legal, financial, and property advice is gathered.
• A formal report is prepared for council approval.

Stage 6: lease agreement and completion

Timeframe: approximately 6 weeks

What happens:

• Final lease terms are agreed.
• The asset transfer is completed.

Ongoing: annual and 5 year reviews

Annual: review of service agreement targets and benefits.
Every 5 years (if applicable): renewal of the service agreement.