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Community asset transfer: step-by-step timeline
This timeline shows the key steps and typical timeframes for applying to take over a council-owned building for community use - from expressing interest to signing a lease.
Stage 1: opportunity announced
Timeframe: approximately 4 weeks.
What happens:
- the council advertises a building available for community use.
- You can express interest via a webform.
- Info is shared on the council and NPS websites, local newsletters, and letters to nearby residents.
- An open day is held so you can visit the building.
Stage 2: review of expressions of interest
Timeframe: approximately 3 weeks.
What happens:
- Council officers assess all submissions.
- You may be invited to clarify your proposal.
- Successful groups are invited to submit a full business case.
Stage 3: submit your business case
Timeframe: approximately 4 weeks.
What to include:
- Your organisation’s goals and past impact.
- How you’ll use the building and what services you’ll offer.
- Financial plans and investment details.
- Evidence of community need and support.
- Optional: partnerships and evaluation plans.
Stage 4: business case assessment
Timeframe: approximately 4 weeks.
What happens:
- Council staff and senior officers review your business case.
- One organisation is selected in principle to move forward.
Stage 5: professional advice and council report
Timeframe: approximately 8 weeks
What happens:
- Legal, financial, and property advice is gathered.
- A formal report is prepared for council approval.
Stage 6: lease agreement and completion
Timeframe: approximately 6 weeks
What happens:
- Final lease terms are agreed.
- The asset transfer is completed.
Ongoing: annual and 5 year reviews
Annual: review of service agreement targets and benefits.
Every 5 years (if applicable): renewal of the service agreement.
