8.1 The council has a responsibility for registering the nature of all concerns raised and to record the outcome. The council’s internal audit service will produce an annual report, which will identify any patterns of concern and assess the effectiveness of the policy.
8.2 This policy will be publicised via the council’s website and specifically:
- every new employee will be provided a copy of the policy when joining the council
- every contract will require the contractor to communicate the policy to their employees and adopt its provisions when working for the council
- every employee of a joint venture or company owned by the council will be provided a copy of the policy when joining the JV or company, together with training on the whistleblowing procedures of their organisation and the circumstances where each policy will apply.
- all newly elected members should be provided a copy of the policy.
8.3 Promotional material will be produced and placed in appropriate areas to raise awareness of the policy and invite feedback.
8.4 Surveys will be undertaken to gauge the awareness of the policy, and individual whistle- blowers will be asked more detailed questions about their perceptions of the policy in practice.
8.5 This procedure will be kept under review and any amendments will be subject to consultation with employee representatives.