Scheduled website maintenance – Sunday 15 March
Some of our online forms and registers (including food hygiene ratings and HMO licences) may be unavailable between 9am and midday.
The rest of the website will remain available.
Guide for private landlords - 7. Record-keeping and documentation
Keeping proper documentation helps you manage risk and comply with the law.
You should retain:
- tenancy agreements and deposit documents
- safety certificates (gas, electrical, EPC)
- inventory and inspection records
- rent and payment history
- copies of all correspondence
The upcoming legislation proposes that all landlords will need to register on a national Private Rented Sector Database (portal), showing proof of compliance and property details.
